Sample Letter of Direction

February 17, 2008

Donald Goodrich
Skilled Maintainer
Facilities Maintenance

 

Dear Don:

This letter will confirm some of the points we discussed yesterday and will provide a written source of corrective suggestions.  Please consider this a letter of direction.  You should be aware that I will retain a copy in my supervisory file, but it will not be placed in your official Personnel file.

As I mentioned, my primary concern is with your ability to organize your work.  In order to improve in this area please consider the following:

  1. Discuss each work order with the supervisor. Make sure you understand exactl what needs to be done.
  2. Take notes, especially on the more difficult jobs.
  3. Obtain any special equipment that is required. Make sure your supply of basic tools is complete and in good working order before you start on your rounds.
  4. Use a small notebook to keep a record of  phone numbers for supervisors in each area you will be going to.

Your initial positive reaction to these suggestions was most encouraging.  I anticipate good results as we continue working along these lines.  We will meet every other Friday at 1:00 p.m., beginning on Feb. 28, 2008 to see how things are progressing.  Do not hesitate to call if you have questions.

Sincerely,

 

Jack Baldwin
Bldg Maint. Supv.